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Project Management Best Practices

Project management processes and techniques are used to coordinate resources to achieve predictable results. All projects need some level of project management. The question is whether the project will be managed reactively or proactively—ad-hoc or in a structured, disciplined manner.

Studies prove that most projects, especially large ones, do not end successfully. Given the odds, you might think that companies would be happy to just have their project finish with some degree of success. However, in spite of the odds, organizations also expect projects to be completed faster, cheaper, and with higher quality. The only way that these objectives can be met is through the use of effective project management processes and techniques. Consider the size, complexity, and other characteristics of your project, and build the right project management processes to effectively manage and control your project.

There’s a common saying among project managers: Plan the work and work the plan. In essence, that is the key to successful project management. You must first plan out the project and then monitor and control the execution of the program work.

The importance of planning:

It is hard to overestimate the importance of proper planning for a project. In general, project failures can most often be traced back to deficiencies in the planning process. There are three major deliverables from the project planning process:

  • Project definition: This is the primary deliverable from the planning process and describes all aspects of the project at a high level.

  • Project workplan: Provides the step-by-step instructions for constructing project deliverables and managing the project.

  • Project management: These procedures outline the resources that will be used to manage the project. It will include sections on how the team will manage issues, scope change, risk, quality, communication, and so on.

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